What is a Virtual Office?

A virtual office is a free, personalised and secure organiser that allows you to store documents, emails, files, price lists or copies of letters which can be accessed through the internet from virtually anywhere in the world. It provides you with reliable entry to information normally found at your physical workplace, on your computer hard drive or floppy disks.

Carrying around documents with you on a day-to-day basis can prove heavily impossible - your online office provides you with a protected lever that accomplishes easier reach of that all-important proposal. Now you have access to your business from anywhere, at any time!

The online office has the ability to configure various levels of security for others to view some of your documents by allowing you to issue them with usernames and passwords. It also permits you to create a personal intranet to communicate effectively and directly with people you want, allowing you, and them; direct access via your own web address i.e. www.yourcompany.alldaypa.com.

Your virtual office also offers a range of powerful business tools including:

An online safe

Accessible only to you and provides a secure location for storing confidential information which can be accessed at any time, form anywhere. It is a useful place to keep copies of important documents such as contracts or insurance certificates - even personal items such as photographs, CVs etc. No one other than you can have access to this area.

An online briefcase

A vital tool for communicating confidential information to specified parties. Documents are stored and then accessed by other designated users who can collect relevant information rather than receiving it by email. Simply issue others with individual usernames and passwords to gain access to your briefcase and the documents you have stored in it.

Online web page publisher

Enables anyone to create their own personalized custom web pages in minutes. Documents can be placed here for read-only access, without the risk of being tampered with. Publish documents especially for one person or a group of people and let them view it by issuing them with specific passwords for this area.

E-mail

A million free e-mail addresses which instantly create separate accounts for various functions e.g. sales@yourcompany.alldaypa.com or accounts@yourcompany.alldaypa.com. In other words, literally anything@yourcompany.alldaypa.com! This function instantly creates the impression of an expansive and diverse business-even if it isn't!

Online personal management tools

A diary and contact manager which boosts the efficiency of your online office. This provides you with the ability to access your vital day-to-day information whilst you are on the move.

An e-Post Box

Your online personal Intranet for you to communicate, both ways, with whom you want. The e-Post box allows others to leave you messages and documents directly at your online office. The sender does not have to have an e-mail account to use this system. They simply use any computer with internet access and come directly to your online office address (www.yourcompany.alldaypa.com) and leave whatever they want there for you. It's both secure and private

What are Secretarial Services?

Alldaypa provides you with a PA/Secretarial Services that offers a 24 hour human support on all your administrative and call handling requests. This service includes dictation, message retrieval and general enquiries.

Our professional PA's will answer all calls to your allocated 0845 number in the specified context. Our dictation service offers you the choice of using our templates that have been designed to enhance and ease the creation of business/personal letters. A variety of formats are available ranging from invoices to apology letters.

Documents will be checked for spelling and grammar before being sent.

What is a Phone Answering Service?

This service provides you with highly trained professional PA's to answer your calls 24 hours a day, seven days a week. Upon registering you will be issued with your own individual telephone number where all your business and personal calls will be answered for you.

You can also divert your existing number to your alldayPA number. With this service you customise just how your PA answers your calls. This service ultimately provides you with an instant front office and receptionist giving all callers the impression of a business with enough professional credibility by the support of well-trained staff.

In addition it can provide you with multiple functions: Use it to simply screen calls, as a reception line, customer service line, or as an additional department i.e. sales, accounts department or maybe as a general hotline. As all calls are logged, this system automatically creates an organised office for you by storing all caller's information and messages into your online office.

You also have the option of being alerted of all your new calls, via text messages to your mobile phone. With no line charge or subscription fees to consider you can have as many telephone numbers as you wish with all greetings customised to your requirements. You only pay for the time your PA attends the call so our service reflects cost-effective productivity.

Call in Message retrieval

On the occasions when you are out of the office and do not have access to an internet-ready computer to check your telephone messages, you can call up your PA who will check and retrieve any messages you may have received throughout the day. You can then respond to any of these messages by dictating your reply to your PA who will then send out an immediate response or via your online office later when you get a chance to log on.

What is an alldayPA Personal Organiser? (Coming soon!!!)

alldayPA will provide your business with a corporate PA, who will help organise and handle all your business and personal needs at a fraction of the cost of employing a full time PA. This time saving human personal organiser will source information and then make necessary arrangements for you in the following corporate areas:

• Travel
• Fine Dining
• Accommodation
• Gifts

A specialised research team for each category will keep a database of information you think is relevant - such as a diary, dietary needs, likes and dislikes, therefore building a profile to help make suitable selections for you. Through this interactive relationship we will constantly meet your business & personal requirements without taking up your valuable time.

Access to a personal organiser is via your online office or through our Personal Organiser direct hotline (available soon). Your allocated PA will communicate back to you by e-mail, fax or mobile phone SMS messages. So whether it's that corporate event that needs organising or those travel arrangements that need booking, your PA will arrange it for you. Once you start using this service you may wonder how you ever survived without it!

This service is coming soon!

What could be more valuable to you or your business than someone who understands your corporate and social needs, and who is available 24 hours a day? Just call or email your personal organiser, and have all your arrangements handled for you by alldayPA's professional organisers.

• Save money with alldayPA discounts.
• No additional commission on deals.
• 24/7 travel and accommodation arrangements.
• We pay attention to detail so you don't have to.
• Relief from the hassle of making arrangements.
• Frees up your time so you can get on with doing business.
• We create a profile of your likes/dislikes, so the more we work for you, the easier it gets to accommodate your needs.
• All available for a minimal monthly fee (tbc).

Key Features: all types of travel covered including flights, cars, hotels, and restaurant bookings, plus gifts arranged for all occasions.